Payroll/Accounting Specialist

Job Description

Job Details

Job Location
Lucile Lucile – Seattle, WA

Salary Range
$28.00 – $36.00 Hourly

Job Category
Finance

Description

Job Summary:

The Payroll/Accounting Specialist is responsible for processing bi-monthly payroll for the organization and for performing certain accounting functions required as part of the Finance Team’s month-end close process and maintenance of accurate financial statements. The person in this role reviews timesheets for accuracy and works with staff and managers across the organization to ensure completion per the payroll processing schedule. They will maintain payroll data in Lifelong’s HRIS (Paycom), prepare entries in MIP Fund Accounting software, and perform other duties as described below.

Qualifications

Essential Functions

Payroll:

• Process semi-monthly payroll using Paycom for Lifelong’s Union and Non-Union employees.
• Maintain 401k elections and upload employee/employer contributions to carrier.
• Perform monthly reconciliations of benefits to ensure accuracy of contributions elected vs. deductions.
• Perform quarterly review of Fidelity 401k deferrals against Paycom 401k deferrals to ensure they match.
• Prepare check requests for Flexible Spending Account (FSA) submittals.
• On a monthly basis, calculate Union dues, prepare payment requests, and submit Union dues reports. • Maintain required organizational codes in Paycom and assign to staff as needed.
• Coordinate with Controller to update monthly allocations of organizational expenses.
• Review and reconcile monthly benefit invoices to the general ledger and Paycom
• Enter, maintain, and/or process employee pay-related information in the payroll system. Coordinate new and ongoing tax updates with Paycom.
• Monitor Payroll email inbox and respond to employee inquiries.
• Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors.
• Troubleshoot Paycom issues with dedicated support specialist.
• Work closely with HR to ensure change log and employee records are complete and accurate.
• In coordination with the Staff Accountant, pull time detail and check registers for monthly grant billings.

Accounting:

• Prepare recurring and reclassifying journal entries as needed
• Provide schedules and data as requested for annual financial audit, 401k audit, and 990 tax return.
• Prepare grant billings inclusive of required supporting documents; pull supporting documents as needed.
• In conjunction with monthly close, record cash receipts, ACH’s, transfers, interest, and other bank activity as required, into the MIP accounting system.
• Intake office supply orders, place orders online to be delivered to desired location, verify GL coding for A/P.
• As part of a committee managing a small client assistance fund, collect applications and approvals, process payments, and update tracker with pertinent data.
• On a monthly basis, provide contribution data from general ledger to Development to reconcile to SalesForce data.
• Cross train and provide back up for A/P-Staff Accountant and Grant Billings-Staff Accountant.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Experience with in-house payroll using HR/Payroll platforms (HRIS), Paycom experience a plus.
• Experience with PC based accounting systems, MIP preferred.
• Strong mathematical and calculation skills.
• Working knowledge of Federal and State regulations.
• Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word.
• Strong attention to detail with the ability to meet deadlines.
• Exceptional problem solving and analytical thinking skills.
• Demonstrated ability to work independently and collaboratively as a member of a team.
• Demonstrate and support a culture of diversity, equity, and inclusion.
• Ability to work with all people from all levels, different backgrounds, and various work experiences.
• Ability to communicate clearly and professionally in both verbal and written form.

Education and Experience

• Payroll certification, Associate’s degree in accounting, business or finance; or equivalent combination of education and experience.
• 2+ years of payroll experience, in organization with over 100 employees preferred, Paycom preferred.
• 1+ years of relevant experience in a computerized accounting environment preparing general ledger entries and reconciling accounts, MIP preferred.
• A/P and A/R experience preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without an accommodation:

• Visually or otherwise identify, observe, and assess distance, color, and depth; Required to regularly communicate with others and exchange accurate information.
• Able to operate a computer and other office productivity equipment; able to remain stationary at a workstation for extended periods of time and move around their assigned workspace.
• Occasionally move up to 15 pounds within an office setting.
• Ability to work within a moderate noise level environment.

Work Environment

• This role is hybrid with a minimum of two days in the office per week.
• All staff are currently required to use personal protective equipment to prevent exposure to COVID-19

About Lifelong:

Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

EEO Statement:

Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do.

We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions.

All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned.

In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.